Responsible for office operations and administrative support of the Arts in Medicine program including answering phone calls and responding to visitor’s questions. Serves as frontline associate providing communications and assistance for Criser Cancer Resources Center (CCRC) internal and external visitors. Provide administrative support for team members including fiscal support and invoicing with the Associate Director of Operations, oversight of onboarding checklist of incoming artists, volunteers, and students with the Associate Director of Programs, assisting coordinators with assessment and daily management of census database, patient referrals, and other program needs. Schedules appointments related to program operations and maintains program and staff calendars. Provide operational support of the Arts in Medicine programs including inventory management such as managing technology inventory, supply ordering and distribution, and daily monitoring of patient referrals and program needs. Provide general program assistance and support for Shands Arts in Medicine administrative staff. Provide program communication in the form of e-mail, letters, reports and invoices. Create and maintain filing systems. Manage account information and bookkeeping. Responsible for maintaining an inclusive work environment that is free from discrimination and harassment. Performs administrative responsibilities adjacent to the Communications and Grant Writing Specialist as assigned by the Associate Director of Operations and Associate Director of Programs.
Qualifications:
Minimum Education and Requirements: Associate’s degree (or commensurate professional experience) and a minimum of 2 years of professional experience in an administrative or operational support staff role. Demonstrates positive and effective communication and excellent writing skills. Ability to work effectively in a team environment and to work independently to accomplish assigned roles and tasks. Proficiency in relevant computer applications and across multiple social media platforms.
Motor Vehicle Operator Designation:: Employees in this position: Will not operate vehicles for an assigned business purpose
NOTE: A frequent driver is defined as one who uses his/her personal or Shands automobile a) at least once daily, b) at least five individual trips per week or c) drives, on average, over 150 miles per week in the performance of his/her job. Please indicate the appropriate operator designation on the Request for Personnel (RFP) form at the time an RFP is submitted to post the position.
Licensure/Certification/Registration:: None