Job Description
Program Administrative Assistant, Part Time (8-10 hours per week)
Introduction:
This position reports to the Administrative Director. This position is designed to assist with administrative tasks essential to the continued success and growth of SongShine.
Major Duties and Responsibilities:
Assist in day-to-day and ongoing administrative tasks for the SongShine Foundation such as fielding incoming emails and phone calls from prospective participants, managing new student enrollment including taking payments, new student forms, entering data into database, distributing a contact list to teachers, sending reminder emails.
Coordinate mailings, check post office box and make bank deposits.
Assist the Events Committee with the planning and implementation of the annual benefit, annual Spring Musical, Annual Wellness Expo; including drafting flyers, distributing copies to community partners, attending planning meetings; note taking and data base management; event program design.
Database management: keep mailing list current by adding members, properly coding groups, and cleaning database. Assist with Mailchimp database management and email design and distribution
Frequently attend weekly classes to collect payments and student forms
Assist with marketing efforts including program, flyer and brochure design and updating.
Other responsibilities as assigned by the Administrative Director.
Qualifications:
College Degree in related field or High School Diploma with related work experience
2+ years of paid work or volunteer experience in a nonprofit focused on the arts or health services.
Commitment to the SongShine mission statement and organization objectives.
Proficient in computer technology and design programs for multi-media publications
Key Compencies:
Good interpersonal communication skills.
Strong computer and technology skills.
High level of discretion and professionalism in dealing with donors and participant confidential information.
Ability to work independently and as part of a team.
Commitment to the Mission and those who SongShine serves.
Position based in Palm Desert, CA